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Preparing a Successful ICD-10 Transition

Small and Medium Practices: ICD-10 Implementation Timeline

Published April 4, 2013 3:05 PM by Elsevier

(This sponsored blog was written by Lee Ann Bryant, associate product manager, HealthStream.)

With small and medium practices in mind, CMS has put together the following checklist of ICD-10 tasks, including estimated timeframes for each task. Depending on your organization, many of these tasks can be performed on a compressed timeline or performed at the same time as other tasks. This checklist is designed to provide a viable path forward for organizations just beginning to prepare for ICD-10. CMS encourages those who are ahead of this schedule to continue their progress forward.

Planning, Communication, and Assessment: Actions to Take Immediately

To prepare for testing, make sure you have completed the following activities. If you have already completed these tasks, review the information to make sure you did not overlook an important step.

  • Review ICD-10 resources from CMS, trade associations, payers, and vendors
  • Inform your staff/colleagues of upcoming changes (one month)
  • Create an ICD-10 project team (one to two days)
  • Identify how ICD-10 will affect your practice (one to two months)
    • How will ICD-10 affect your people and processes? To find out, ask all staff members how/where they use/see ICD-9
    • Include ICD-10 as you plan for projects like meaningful use of electronic health records
  • Develop and complete an ICD-10 project plan for your practice (one to two weeks)
    • Identify each task, including deadline and who is responsible
    • Develop plan for communicating with staff and business partners about ICD-10
  • Estimate and secure budget. Potential costs include updates to practice management systems, new coding guides and superbills, staff training (two months)
  • Ask your payers and vendors-software/systems, clearinghouses, billing services-about ICD-10 readiness (two months)
  • Review trading partner agreements
    • Ask about systems changes, a timeline, costs, and testing plans
    • Ask when they will start testing, how long they will need, and how you and other clients will be involved
    • Select/retain vendor(s)
  • Review changes in documentation requirements and educate staff by looking at frequently used ICD-9 codes and new ICD-10 codes (ongoing)

For the full ICD-10 Implementation Guide for Small and Medium Practices, click here.

If you would like more information on how HealthStream and Precyse can help your organization prepare for ICD-10, click here.

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