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COTA Thoughts

Working Overtime?

Published February 19, 2008 9:52 AM by Tim Banish
In many clinics today, caseloads can really vary. One week you might be busy, but the following week might bring fewer new clients and leave lots of open space in your schedule. With the fluctuations in caseloads, what is done in your clinic to assure all patients receive their therapy?

Many of the places I've worked at restrict overtime. If you are close to your 40 hours for the week, you get sent home. I've also had times where I show up on Friday, having 35+ hours on the clock for the week, and am given just enough treatments to hit the 40 hour mark.

The patients that have not been scheduled on my load will usually be seen by a contractor or a part time therapist. While I am glad that the patient gets their therapy, I am saddened by the fact that the fill in therapist, not knowing what the current status of the patient is, may repeat things done in prior sessions. This is not very cost effective in many ways.

First, having the patient repeat lessons previously learned can be demeaning to the person. Although repetition is a good teacher in some cases, it does not always lead to enhanced knowledge.

Secondly, many temps will cover only the basics. They are there mainly to generate minutes so the SNF and contracting company don't lose money. This usually means having the patient complete a set of exercises, some transfers, or other mundane task. And I don't mean to be hard on temps since I've been there and done that, but not knowing the patient does limit the possibilities.

Third, I think of continuity. This is why temps are limited to what they can offer the patient. It takes time to get to know someone, their needs and deficits. Having the same therapist for the entire rehabilitation process has always been a key issue of mine. I tend to note a faster recovery of patients that rehab with one therapist.

Finally, since the salary for a temp therapist is always quite a bit higher, where is the savings for the company? Even at time and a half, I don't earn as much per hour as many contractors charge. I always wonder where some company's heads are at here. You have your full time dedicated employees trying to earn a living, but then give the best part away to some contractor who is only there for a short time, and often just because they can demand that big hourly wage.

Some companies are quite limited in this thinking too. In one position I've held, when the caseload grew and temps were not available, we were just expected, no questions asked, to stay and work to cover the caseload. When we hit overtime, our supervisor would complain. However, when a few temps became available and overtime was out of the question, our supervisor then complained about the cost of the temps.

It's never a perfect world, is it?

Until next time, hope all your thoughts are good,

Tim

posted by Tim Banish

4 comments

Becky-

Medicare has changed a few rules concerning COTA's doing treatments in an out-pt clinic, but I have not heard of any changes concerning documentation.

As always, the OTR must co-sign all documentation for a COTA. You may want to search in the Medicare site for more answers (http://www.cms.hhs.gov/) and let us know if you find anything.

Tim Banish, COTA/L March 8, 2008 7:54 AM
Cincinnati

I have read with interest some of the comments on this page.  Right now I am greatly concerned about the employment status os cotas and how they are treated.  I have been a cota for 17 yrs. For the most part I have been treated with respect among otrs, but recently the working enviroment has changed.  I am now being told under MEDICARE laws that only an OTR can write the discharge summary for A and B patients and that for B patients every other weekly progress note must be completed by the OTR.  They told me this was from medicare guidelines.  That is fine if it is true. however I wonder why in all my years of practice I have never heard of this.  I told my DOR   that I felt like as a cota I was going backwards in time and I get the feeling like I am now looked down because I am a cota.  I didnt go to college untill I was 40 after raising 5 kids and a single mother and now I have spent 17 years being proud of my accomplishment only to be left feeling hurt by my own company that I have been loyal to.  It anyone has comments I sure would appreciate them.                                  Thanks Becky

REBECCA , COTA February 28, 2008 10:16 AM
REDFORD MI

J. M.-

Thanks for ytour comments here. I definately agree, some DOR's are much better at thinking for the long term by having a group of prn's for fill in's, vacations, etc. At one facility I worked for, we had no other OT available, and I was denied any vacation/time off for 16 months! I finally had to threaten to quit to take my planned vacation.

Sorry to hear that you're in a situation where the DOR is clueless on use of prn staff. What happens there if someone gets sick? Or has a family member pass away?

Good Luck finding a new position! Hopefully you'll find a new DOR with some forethought.

Tim Banish, COTA/L February 26, 2008 1:12 PM
Cincinnati

I totally see the same thing happening with overtime here.  When the caseload is low, we get to go home early.  When it starts to pick up, it is assumed that I can work that extra day, full one at that, to capture all the minutes to meet our RUG level.  I was hired as a part time OT and was initially paid salary for 30 hours per week.  When the caseload dropped, we had complaints about our productivity.  Hello, when there is low caseload and set hours, of course productivity will go down!  It was slow for about a month or so then it picked up again and I was working FT.  I was pretty smart however, during that slow time, I opted to be paid hourly and that save the department budget.  Now that it is busy, I have been working over 40 hours a week, being scheduled on weekends if there is not enough coverage.  We have no contract temp coverage here nor does or DOR bother to keep some oncall PRN folks aboard either.

I informed my DOR that I did not want to work full time as I am a mother to a young child too and want more in my life than work.  My requests seemed to fall on deaf ears for the last 6 months, so I'm filing my letter of resignation!

I had a great DOR when I worked in CA.  She always gave several hours a week to the PRN therapists so that they get to know the patients well and keep them happy that they get work.  She never had a problem with filling in OT when there was a vacation or sickness by other staff.  I only wish other DORs had the same forethought.

J. M., SNF - OTR February 25, 2008 9:15 PM
HI

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