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Early Intervention Speech Therapy

Maintaining Your CEU's

Published March 19, 2014 8:33 AM by Pam Tarapchak

*If you are a recent speech language-pathology graduate, listen up because you need to know this!!! If you are a practicing therapist and feel a bit clueless about exactly how to keep and maintain your CEUs effectively, today's post will be vital for you as well! Remember, you can be audited by your state at any time and if you are out of compliance you are at risk of being fined thousands of dollars and even losing your license to practice.

About 3 years ago I wrote a post about the importance of keeping up to date with your CEUs. At that time I was returning from my first maternity leave and was struggling to keep current with my credits. I knew what I needed, but wasn't sure how to do it in the most time and cost effective way. Three years later there are even more resources available for therapists. Today's entry is an update to my 2011 post on the numerous ways YOU can earn the CEU's you need to maintain your ASHA, state and local certifications.

First, it is important to know EXACTLY what you need for where you live and work. In the state of Pennsylvania, speech therapists need to earn 20 ASHA CEUs every two years. My CEU cycle changes in July, so by July 30th of 2014 I need to have earned 20 CEUs since July 30th 2012. If you do not know what you need for your state, find out!! I was audited several years ago by the state of Pennsylvania. Although no one told me this when I moved back to my home state after being in Maryland for 9 years for college, graduate school and work, when I was audited none of that matter and I was expected to show the state documentation proving I had maintained my CEUs.  Which leads me to my next point....

Keeping a record of your trainings is MANDATORY. ASHA has made this much easier for therapists in recent years by creating the online CE Registry. If you are an ASHA member I would recommend joining the registry. The fee is $25 dollars a year to have an account on the registry and honestly, it is a priceless peace of mind. When you attend ASHA accredited trainings in person or view them online, you will be given the option to have your credits submitted to your registry account. It is a stress-free way to know you have what you need.  In addition to the registry....

Keep your own hard copy documentation of your CEU's as well. At my current job, they want yearly documentation to prove that I have been attending trainings and maintaining my CEUs. IF the training provides a certificate at the end, I keep it and make a copy for my employer. I have a folder where I keep all my training certificates. In addition, you can also login into your ASHA CE registry and print out an unofficial copy of your credits, or submit a request for an official copy. You now have a hard copy documented list of all the trainings you have attended, including the date(s) they occurred and number of credits earned.

Join me next week for numerous links and resources where therapists can earn CEUs!



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Ellen, thank you very much for writing in and clearing up any confusion. We truly appreciate your input! Stephanie

stephanie dowling, blog author April 4, 2014 12:38 PM

Thanks for your informative post about the importance of CE and maintaining documentation.  The ASHA CE Registry maintains a permanent cumulative transcript for individuals who successfully complete a course offered for ASHA CEUs through ASHA's network of 533 ASHA Approved CE Providers.  Because the ASHA Continuing Education Board (CEB) awards ASHA CEUs to individuals who complete those courses, the CE Registry is a closed system. In other words, like a college registrar service, the ASHA CE Registry only maintains and documents courses offered by ASHA Approved CE Providers and CEUs awarded by the CEB. Our Registry data is backed up daily to an off-site secure database service. We maintain 35 years of records for over 191,000 individuals. Our Providers offer over 33,000 courses a year.  It's true that not all CE courses offered ASHA CEUs so it's important to keep your own records of attendence and course materials for those courses you take outside the ASHA Approved CE Provider network.  

Ellen Fagan, CE - Director, ASHA April 1, 2014 11:55 AM
Rockville MD

Thank you for your comments. My experience with the State of PA is that we must earn 20 ASHA CEUs every 2 years. Although it's great to have all these other trainings and trust me there are plenty I attend through work and for work, the ASHA CEUs are what my state wants. So for me, I like having the registry - all my ASHA credits are logged into one spot that is ongoing. I do keep hard copies of everything else I attend b/c I need other trainings for my job and am required to have 24 infant/toddler hours a year for them. I guess it really depends on what your state requires. It works well for me, but if you have a system that works for you, go for it!

stephanie dowling, blog author March 31, 2014 10:26 PM


The multi-cultural inservice that Tanya described is a good example of PD offered in the work place, accepted by ASHA, but not an ASHA CEU activity.  Other examples (which I have done) would be enrolling in a relevant college course (e.g., syndromes associated with CD) and receiving a transcript for documentation; participating in an Alzheimer's Association workshop and given a certificate of completion; signing up for a webinar from AAC Institute and receiving their own (not ASHA) CEUs; or completing online activities that carry CME credit rather than CEU credit.  ASHA accepts various types of PD for our maintenance hours, as shown on their web site, but the CE Registry does not track these activities for us.  This is what I meant by the Registry having incomplete or only partial information in their database for SLPs/Auds, who pay for that service, but earn additional hours that do not carry ASHA CEU credit.  Since I have never used the Registry in 35+ years of practice, I cannot say if anybody's information has ever been lost.  However, I suppose a power surge or human error during data entry could always be a concern!  

Julie, SLP - Professor Emeritus, University March 28, 2014 8:57 PM
Richmond KY

It is also incomplete because you can also include inservice activities related to your job that are not given Asha ceu's.  For instance, we had someone do an inservice about Indian culture as we service a lot of families from India.  You just need to get documentation and keep track of how long the inservice was.  State ceu's in MA don't allow these inservices however.   Hope this helps.

Tanya, SLP March 28, 2014 6:41 AM

Dear Julie, Thank you for your comment. I'm curious why you say that the CE Registry is "an incomplete record of activities for many of us"? They have never lost anything of mine, but I'm wondering what your experience has been. Although I do not love paying the $25 yearly fee, I do feel that it is a small price for a large convenience. Hope to hear back from you and more about your experience. Thank you again.

stephanie dowling, blog author March 27, 2014 8:58 PM

Thankfully, there are many ways for us to earn relevant continuing ed/professional development credit.  Like most SLPs, I have always needed to maintain my own (hard copy) records of these activities for renewing my state license and having annual employment reviews.  I have used this same documentation to meet ASHA's certification requirements.  Some people may believe ASHA's CE Registry is a convenience, but it is an incomplete record of activities for many of us.  Personally, I have never been able to justify paying ASHA to store part of my information in a database, when I already have all the actual documentation in my own files.  I prefer to save that money so I can spend it on something else!

Julie, SLP - Professor Emeritus, University March 27, 2014 7:45 PM
Richmond, KY

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About this Blog

    Stephanie Bruno Dowling, M.S. CCC-SLP
    Occupation: Speech-Language Pathologist
    Setting: Early Intervention in Delaware County, PA
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